ScholaBook
Platform Features

Everything Your School Needs In One Platform

From fee collection to report cards, student records to parent communication. ScholaBook brings clarity and control to every admin task.

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25+
Core Modules
100+
Features
99.9%
Uptime

ScholaBook brings together fee management, student records, academics, attendance, and reporting in one place. Built for Indian private schools with multi-campus support.

Fee & Finance

Fee & Finance

Complete fee lifecycle from setup to collection and accounting

Fee Categories & Structure

Class-wise fee plans made simple

Fee category management with type and sequence controls. Class-wise fee structure, default fee setup. Category activation/deactivation.

  • Fee category CRUD
  • Class-wise structure
  • Default fee setup
  • Sequence controls
Fee Collection & Preferences

Collect in seconds, not minutes

Student fee setup, collection workflows, partial payments. Miscellaneous fees, student wallet/credit. Receipt preferences and branded receipts.

  • Cash, bank, UPI collection
  • Partial payments
  • Student wallet
  • Fee reports
Transactions & Receipts

Complete transaction ledger

Full transaction ledger with CRUD and filters. Online transactions view. Receipt printing with institution branding. Transaction reports and exports.

  • Transaction ledger
  • Branded receipts
  • Online transaction tracking
  • Report exports
Finance, Expenses & Accounts

Expense tracking and accounts

Finance overview dashboard. Expense entry, voucher printing. Account management, expense categories. Vendor listing, outstanding bills.

  • Expense entry
  • Vendor management
  • Outstanding bills
  • Finance reports
Student Lifecycle

Student Lifecycle

From admission to leaving - complete student management

Student Management

Admission to TC in one place

Student onboarding with personal, guardian, address, and academic data. List/search with filters. Profile view/edit, promotion and transfer workflows.

  • Complete profiles
  • Guardian records
  • Promotion & transfer
  • Fee & attendance link
Certificates & Downloads

Bonafide, TC, ID cards

Bonafide and transfer certificate generation. Student ID cards (single and bulk). Report view and downloadable exports.

  • Bonafide certificate
  • Transfer certificate
  • ID cards
Student Attendance

Attendance with absence alerts

Attendance session workflows (create, edit, submit, lock). Attendance types, periods, holidays. Daily/monthly/defaulters reports. SMS/email absence alerts.

  • Session management
  • Daily/monthly reports
  • Defaulter list
  • Absence alerts
Student Leave

Leave requests and approvals

Leave request listing with filters. Approve/reject with remarks. Leave type support. Parent/student leave application.

  • Leave requests
  • Approve/reject workflow
  • Leave types
  • Dashboard counts
Academics

Academics

Sessions, classes, subjects, exams and results

Academic Management

Sessions and class structure

Academic dashboard, sessions hub. Single-session-per-year with activation. Session copy-to-year. Institute-level class templates. Campus class-section management.

  • Class templates
  • Copy to year
  • Campus isolation
Subjects & Faculty

Subject mapping and faculty assignment

Subject master and category management. Stream management, class-subject mapping. Faculty assignment by class/section/subject. Workload visibility.

  • Subject management
  • Class-subject mapping
  • Faculty assignment
  • Workload view
Examination Management

Exams and marks entry

Exam creation and lifecycle. Sections/subjects, marks entry. Grade configuration. Schedule, seating plan, admit card printing.

  • Exam creation
  • Marks entry
  • Grade config
  • Admit cards
Report Cards & Results

Printable report cards

Report card generation pipelines. Printable report cards. Result summary views. Downloadable exam report outputs.

  • Report cards
  • Result summary
  • Printable output
  • Download export
Staff & HR

Staff & HR

Employee management and attendance

Employee Management

Staff records and departments

Employee dashboard and CRUD. Designation and department management. Campus-head assignment. Qualification and document records with verification.

  • Employee CRUD
  • Departments
  • Documents
  • User linkage
Hostel Management

Rooms and occupancy

Hostel CRUD (feature-gated). Room management, student assignment. Bed/occupancy visibility. Hostel allocation workflows.

  • Hostel CRUD
  • Room assignment
  • Occupancy view
  • Allocation workflow
Staff Attendance & Kiosk

QR kiosk and shifts

Staff attendance sessions. Shift management. Attendance regularization. Kiosk management with QR payload. Attendance API for scan and status.

  • QR kiosk
  • Shift management
  • Regularization
  • Attendance API
Staff / Faculty Mobile App

Mobile app for teachers and staff

  • Self-attendance
  • Leave management
  • Student attendance
  • Class roster
Parent Portal & Payments

Parent Portal & Payments

Parents pay online, you save time

Parent / Guardian Mobile App

Mobile app for parents and guardians

Dedicated mobile app for parents. OTP or password login. Fee summary, schedule, history and receipts. Attendance (today, calendar, summary). Academic info and teacher list. Certificate requests. Holiday calendar. Push notifications via FCM. Also available on web at /s for browser access.

  • Fee overview & receipts
  • Exam results
  • Attendance view
  • OTP login
  • Certificate requests
Online Payment Integration

Multiple payment gateways

Support for CCAvenue, Razorpay and other payment gateways. Payment initialization for pending transactions. Gateway response handling. Cart-to-payment flow. Payment details view and retry.

  • CCAvenue & Razorpay
  • Cart checkout
  • Payment retry
  • Status tracking
Admin & Operations

Admin & Operations

Dashboard, multi-campus, users and support

Dashboard & Analytics

KPIs at a glance

Quick KPI cards for students, employees, transactions. Campus-aware analytics. SMS balance visibility. Recent activity and health indicators.

  • KPI cards
  • Campus analytics
  • SMS tracking
  • Activity feed
Institute & Campus

Multi-campus administration

Institute profile (logo, contact). Campus CRUD with status toggle. Campus-level data isolation. Address and district management.

  • Institute profile
  • Campus CRUD
  • Data isolation
  • One-click switch
User Management & RBAC

Roles and permissions

User CRUD with role and campus assignment. Permission-based access. Permission override. Super Admin, Campus Admin, Representative scopes.

  • User CRUD
  • Role mapping
  • Permission override
  • Scoped access
Notifications

SMS and email alerts

Msg91 and Textlocal SMS. OTP, fee payment, absence alerts. Fee due reminders. SMS usage and balance tracking.

  • SMS providers
  • OTP & alerts
  • Due reminders
  • Usage tracking
Support Center

Ticket submission and tracking

Authenticated support tickets. Listing by status/priority. Representative-scoped visibility. Email on ticket creation.

  • Ticket submission
  • Rep assignment
  • Email alerts
Reports & Exports

Excel and PDF exports

Student, fee, transaction, finance, exam reports. Attendance exports. Excel and PDF output across modules.

  • Exam exports
  • Excel/PDF

Have a query or want a demo?

Contact us and our team will walk you through any module.

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